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PPE Transition

All other ordering of PPE products, non-COVID-19 related, needs to be made via each organisation’s normal ordering process.

The provision of COVID-19 PPE will continue to be free of charge until 31 March 2024 or until stocks are depleted (whichever is sooner). It will also continue to be delivered by GXO (formally Clipper Logistics) and be supplied through the auto replenishment model for NHS trusts, and available to order via the dedicated PPE Portal for eligible primary care and adult social care providers.

Whilst the Department of Health and Social Care retains overall ownership and management of centralised PPE stock, NHS Supply Chain acts as the agent in providing PPE requirements.

Transitioning the PPE supply chain into NHS Supply Chain will help to ensure a single supply chain to manage the future procurement and supply of products. That it meets the needs of the wider health and care sector. Also, to improve supply chain resilience through the incorporation of supply chain excellence best practice.

The resilience of PPE product supply in to the NHS has been assured through:  

  • Increased stockholding in NHS Supply Chain warehouses  
  • Improved product availability, removing the need for trusts to stock build 
  • Increased weekly stock cover   
  • Increased number of pallets across all lines  
  • Reduced number of products we offer   
  • Increased delivery service levels. 

Transparent Face Mask Specification

See our Downloads ▼ section for a technical specification that was originally facilitated by the NHS Transparent Face Mask Working group – brought together by NHS England and NHS Improvement (NHSE/I).

Free PPE Stock-Out Update

The Department of Health and Social Care has published Estimated stock-out dates by PPE category on the GOV.UK website for centrally funded free PPE products.

See our Useful Links section for weekly updates from the government website for PPE Products transitioning between 1 April 2023 and 31 March 2024.

This stock-out date data will be refreshed on a weekly basis by our PPE Demand Planning team, to ensure you have visibility of this information and are kept up to date.

We encourage providers to continue to only order PPE based on current demand, to ensure the centrally funded stock remains available for use where needed. Please note that any increase in demand will bring forward stock out dates for individual products. To ensure availability for all customers, orders will be demand managed in line with previous order levels

NHS Supply Chain will continue to work with suppliers to provide replacement products in all categories where the stock depletes. It is also worth noting that potential alternatives to transitioned products may remain in the centrally funded product list, available for order.

As we move through the transition, extensions to product ranges will be made available for you to order. These items will be added to the main product listing and highlighted in yellow.

See our Downloads ▼ section for the current edition of the product list.

Dual Running Categories

Products in the table below will be available to order through Foundry while stocks last as well as via the NHS Supply Chain Catalogue, this table will be updated as required:

CategoryProduct
Exam Gloves: 6NNitrile, XL – Extra Large
Sterile Surgical GownsStandard Lite 20cm | XL-L – Extra Large Long
Standard 50cm | XXL-L – Extra Extra Large Long
Zonal Impervious 200cm | XL – Extra Large
Zonal Impervious 200cm | XL-L – Extra Large Long
Body BagsAdult
CoverallsSmall

NHS Trusts

The provision of COVID-19 PPE is delivered by GXO and be supplied through the auto replenishment model for NHS trusts.

This channel is for Acute, Mental Health, Community, Integrated Care, and Ambulance trusts. 

Across the PPE Transition:

  • Any products which remain within centrally funded stock will continue to be available for order via Foundry, as you have been doing since PPE became funded by the Department of Health and Social Care.
  • Any products which will now become purchasable can be sourced via NHS Supply Chain via the Business as Usual route (Online Catalogue, eDC etc).

See our Useful Links section for the estimated stock-out dates by each PPE category.

A Daily Delivery Manifest was available from April 2020 – July 2023 as a download, detailing the auto replenishment supply of core PPE stock. The daily manifest is available on request but due to very low demand, we no longer add them to this page daily.

If you require a copy of the latest ‘PPE Push Delivery Manifest’ please contact:

Mapping of Trusts PPE Report

  • A list of trusts that receive PPE auto replenishment pallet deliveries is mapped against trusts that do not receive PPE auto replenishment pallet deliveries.
  • If your trust does not receive PPE auto replenishment pallet deliveries, use this report to understand the main trust within your ICS that you can approach to facilitate local mutual aid.
  • If your trust does receive PPE auto replenishment pallet deliveries, use this report to understand the trust(s) within your ICS that may approach you asking you to facilitate local mutual aid.
  • See our Downloads ▼ section to access the Mapping of Trusts PPE Report.

Facilitating ICS Mutual Aid Report

  • Shows core PPE volume delivered, by trust and by product description.
  • Includes PPE delivered by NHS Supply Chain and via PPE auto replenishment deliveries from the pandemic stockpile.
  • Use this report to understand the location and type of core PPE products delivered into your ICS.
  • See our Downloads ▼ section to access the Facilitating ICS Mutual Aid Report.

Other Healthcare Partners

PPE PortalCommunity, Non-Acute, and Primary Care Healthcare Partners

The PPE Portal is an online platform that was set up originally to distribute PPE to eligible primary care, social care and public sector organisations, free of charge to meet demands that had arisen from the COVID-19 pandemic. 

The PPE Portal will continue to provide all registered customers with PPE throughput the transition of the PPE supply chain into NHS Supply Chain.

Any products which remain within centrally funded stock will continue to be available for order via the PPE Portal for free.

Products will move from free to paid, in line with the DHSC’s stock depleting. NHS Supply Chain will make every endeavour to give customers at least 6 weeks’ notice of estimated changeover dates from a product moving from being free to being paid for. 

Once the free PPE stock has been depleted, the same product types will be able to be purchased via the PPE Portal from NHS Supply Chain. Customers will be able to purchase these items using a credit or debit card. We will be accepting VISA and Mastercard cards, but American Express card will not be accepted. 

If customers have an NHS Supply Chain account (current or lapsed), and have previously ordered through the NHS Supply Chain catalogue, they will be eligible to purchase PPE through this platform via invoicing. This can be accessed here .

See our Useful Links section for the gov.uk estimated stock-out dates by each PPE category.

Hospices

If you are a hospice being provided deliveries via the auto replenishment method, please contact Unipart at ppeportal.queries@unipart.com

PPE Transition FAQs

Below are three sections of FAQs based on how your order your PPE products; NHS Trusts (Acute) Customers, Other Healthcare Partners (Non-Acute) Customers and General/Other queries.

NHS Trusts (Acute) Customers

Where is the product listing available for products which are transitioning back into NHS Supply Chain?

See our Downloads section to access the ‘Transitioning PPE Products Product Listing’.
 
Please note, centrally funded (free) products which are set to deplete and are transitioning back into NHS Supply Chain can only be ordered from 3 April 2023.

What are the products are likely to transition to the catalogue on 3 April 2023?

There are a range of items set to deplete in March and April which will transition back into NHS Supply Chain. At a high level, these include:
 ·       6N Nitrile Gloves (except XL & XXL)
·       Sterile Gowns (selected sizes)
·       Aprons (Heavy Duty on a roll)
·       Body Bags (Adult & Child)
·       Respirators and Fit test solution (selected types).
 
Trusts should have sufficient stock of the free PPE products set to deplete, up until April 2023, when new PPE stock will be available for ordering via NHS Supply Chain.
 
See our Useful Links section for more information and to view the GOV.UK ‘Estimated Stock-Out Dates By PPE Category’.

How are we going to communicate to customers regarding products which will move from the free to paid PPE?

We will aim to notify customers six weeks, or as close to this period as possible, prior to free PPE stock depleting and transitioning back into NHS Supply Chain.
 
We will send this notification to all registered contacts saved under ‘Heads of Procurement’, ‘Procurement and Supplies’, ‘Materials Management’ and ‘Regional PPE Leads’ in our system.  Please check with your Customer Relationship Manager to ensure you will receive the email.
 
Customers may also receive updates on communication through:
 ·       NHS Supply Chain Customer Relationship Managers
·       Targeted communications via Foundry and the PPE Portal
·       NHS England Regional PPE Leads
·       PPE Customer Engagement Panels
·       Updates to this webpage
·       Updates in our Monthly Customer Webinar Series.
 
See our Useful Links section for more information on the anticipated free PPE stock depletion dates at GOV.UK ‘Estimated Stock-Out Dates By PPE Category’.

Does Foundry stay in place and is the weekly stock take still mandated?

Yes, Foundry remains in place for all centrally funded stock which is still available. So, stocktakes are still required to be submitted until those items move back to the catalogue.
 
Customers are encouraged to seek alternative products within Foundry, prior to ordering paid for products within the catalogue

Should stock deplete prior to PPE transitioning to BAU, what mechanisms are in place to ensure trusts still have stock to use?

Demand management is in place on centrally funded PPE to ensure product availability to all trusts.

Will nitrile gloves be provided by GXO/Clipper or BAU?

Nitrile gloves will be available via the NHS Supply Chain catalogue as of 3 April 2023, however, customers are encouraged to review any existing stock whilst it lasts in Foundry in the first instance. Stock-out dates will be updated weekly and published on the GOV.UK website. See our Useful Links section to access this ‘Estimated Stock-Outs by PPE Category’.

What do I need to do to order the PPE products moving from Foundry to NHS Supply Chain?

PPE products which become purchasable via NHS Supply Chain, will need to be ordered the same way you would order any product available through NHS Supply Chain, for example via Online Ordering, eDC etc.

Will all the products moving to NHS Supply Chain be ‘Stocked’ lines?

PPE products which become purchasable via NHS Supply Chain will be available through one of the three normal supply routes; Stocked, Blue Diamond, eDirect

Will there be any change in the Foundry ordering system?

No, while free of charge PPE stocks remain available, there will be no change to the Foundry ordering system. PPE provided via that route will still be supplied and delivered by Clipper

Will the PPE products be demand managed when they move over to NHS Supply Chain?

There is no intention to apply demand management to any of the products moving from Foundry to NHS Supply Chain on 3 April 2023.

How will my deliveries of PPE ordered through NHS Supply Chain be made?

PPE orders placed via NHS Supply Chain will be delivered as per the products standard supply route.  Stocked and Blue Diamond products will be delivered to your existing NHS Supply Chain delivery locations, on your current preferred delivery day(s) and on your standard delivery media, for example cages or pallets.

Do the FFP3 resilience principles remain mandatory in acute settings?

The FFP3 resilience principles are mandatory in acute settings and are part of EPRR Core Standard 12. Trust must continue to record their fit test data through ESR. See our Useful Links section to access the NHS England FFP3 resilience principles.

Is it possible to publish products earlier on the catalogue to prevent any supply chain issues?

Products will typically be made available on the catalogue up to 4 weeks prior to the transition date from free to paid. This is to ensure there are no supply chain or resilience issues as part of the transition process for risk management purposes.

The 6N Nitrile Gloves will go live on the catalogue on the 3/4/23. If there is any residual stock left at point of transition, gloves will continue to be available via Foundry on a while stocks last basis.

Will standard PPE product listings be available as was the case pre pandemic?

Products available for SUPPE framework suppliers will be available via Stocked, eDirect or in some instances Blue Diamond. Most Known branded products will be stocked for the ranges/sizes that move to paid for model as of 3 April 2023. Stock levels have been calculated on pre COVID-19 and during COVID-19 demand data to ensure as far as possible that supply disruptions do not occur post transition.

Will there only be two brands of nitrile gloves being transitioned into the catalogue?

Yes, Medicare and Polyco. NPCs are detailed on the product launch page using your customer login details. However, we plan to run a mini competition in the summer, following which it is expected at least one other supplier will be added for 6N Nitrile.

Do we have assurance for the resilience of each product due to global demand?

Specifically, for Nitrile gloves, we have procured significant stocks from two suppliers. There is ample global capacity of 6N Nitrile gloves as a result of ramped up manufacturing capability during past 2 years.

We aim to complete the similar procurement process for all product categories.

Is it possible for the Catalogue to be updated to show which items are subject to Demand Management?

Products which are subject to Control Demand Management will have this message appear on our online catalogue: ‘Product is suspended due to limited supply requiring demand allocation’.

We are currently looking into adding a message for products subject to Protect Demand Management and we will update in due course. until such time a list of demand managed items is updated and listed on the website each week.

Items will be put under demand management measures if the demand puts an item availability at risk, the same rules will apply to the PPE lines as in the existing core catalogue lines. See our Useful Links for further information on Demand Management and to access the product listing.

Do you have transitioning stock ready for fulfilment?

Yes, we have 12 weeks Operational Stock build in flight, based on the current demand provided. Stock will be held within the network with stock available to replenish back into the network within 3 days. Robust daily, weekly and monthly reports in place to monitor demand. there should be no need for direct ordering as we have a resilient supply.

How do I find out the price of each of the transitioning products?

The ‘Transitioning PPE Products Product Listing’ has the available pricing for all relevant PPE Products. See our Downloads section to access this product listing. When products transition across to the NHS Supply Chain catalogue we will also update the relevant Contract Information Pages and related product listings.

Other Healthcare Partners (Non-Acute) Customers

For primary and adult social care customers, will the PPE Portal still be functioning?

The PPE Portal will continue to be an active system used by Social Care, Primary Care and Public Sector providers to receive critical COVID-19 PPE. The PPE Portal will offer free PPE on products with sufficient stock in line with the latest Department of Health and Social Care (DHSC) announcement.
 
Eligible users can order PPE and related items offered on the portal up to their weekly order limits, which are determined by their user group, sector, and size. Order limits on the PPE Portal are kept under review based on the latest public health guidance, COVID-19 trends, and user feedback.
 
For PPE products where the DHSC stock has been depleted, these products will no longer be available to order for free using order limits, however these will be available to purchase on the PPE Portal via NHS Supply Chain. See our Useful Links for more information on when product categories will transition into a paid model, via the ‘Free Personal Protective Equipment PPE Scheme’.
 

Will I still be able to order items for free on the PPE Portal?

Yes, eligible customers can order critical COVID-19 PPE in line with weekly order limits until March 2024 (or until stocks are depleted). This is in line with the latest Department of Health and Social Care policy.

Will paid products be restricted by order limits?

 No, order limits will be not applied to paid products and there will be no restrictions on purchase quantities.

What PPE Portal payment methods will be available?

As of the 3 April 2023, the PPE Portal will offer a card payment functionality in which users can purchase PPE items using a credit or debit card. Please note, we will be accepting VISA and Mastercard cards, but not AMEX.

If customers have an NHS Supply Chain account (current or lapsed), and have previously ordered through the NHS Supply Chain catalogue, they will be eligible to purchase PPE through this platform via invoicing. This can be accessed here .

Will the PPE Portal offer refunds or exchanges on paid for products?

Due to necessary health and safety precautions, all PPE products are final sale. These items are non-refundable and non-returnable, unless the item purchased is broken or damaged and not of satisfactory quality, whereby we will offer a free replacement order or a refund.
 
If you have any issues or concerns about your product, please contact the PPE Customer Service Team on 0800 876 6802 (open from 8am to 5pm, Monday to Friday).

What will the delivery fee be for paid products on the PPE Portal?

Delivery will continue to be free on the PPE Portal for free and paid products.

Will I be able to claim charitable VAT relief on paid products on the PPE Portal?

Yes, if you believe you are eligible to claim charitable VAT relief on your paid purchases on the PPE Portal, from the 3 April 2023, there will be a new section under ‘My Account’ on the PPE Portal, which will allow you to complete a VAT Declaration to declare your eligibility.
 
Please note charitable relief is only applicable on specific products, so please refer to the guidance published on the Portal from the 3 April 2023 to find out more.

General/Other

Will Clipper/GXO reduce their delivery frequencies further?

Clipper reduced their delivery frequencies during the latter stages of 2022; however, this can be revisited as stock depletes and there is less centrally funded PPE being delivered.

What happens if there are future COVID-19 spikes and an increased demand for PPE?

A pandemic preparation meeting would be held with the Department of Health and Social Care (DHSC) and other executive agencies to agree on actions to take. It is worth noting that we also have adequate stock of most key PPE categories as agreed with DHSC.

What should we do with expired or soon to be expiring stocks of PPE?

Where possible, share via mutual aid it to local trusts, non-acute organisations, hospices, and adult social care providers.

Contact your local authority and see if they have any use for the stock.

Donate as humanitarian aid through charitable organisations – depending on what the stock is, Turkey, Syria and/or Ukraine could have uses for it.  

Send expired the PPE to landfill – the last option as this incurs cost but PPE ordered is that of the responsibility of the customer once received, hence the important requirement for accurate stocktakes to be submitted on a weekly basis.

Should centrally funded (free) PPE products remain in stock onwards of March 2024, what will happen with it?

For stock which has not depleted before April 2024, the Department of Health and Social Care will decide on what to do with this nearer the time and we will communicate to customers on the outcome of this.

Who should we contact to if we have any clinical PPE queries?

Please contact both Lisa White (lisa.white3@supplychain.nhs.uk) and Roger Kirkham (roger.kirkham@supplychain.nhs.uk) should you have any clinical queries relating to PPE.

What brands of FFP3 masks will transition to the NHS Supply Chain catalogue?

The majority of FFP3 masks from the Department of Health and Social Care catalogue are on the NHS Supply Chain Single Use PPE framework, so will continue to be available once the free stock has depleted. This includes 3M, GVS, Kolmi, Alpha Solway and Draeger.

Is there any way of getting more specific stock out date specific timescales?

The dates are forecasted and changeable with demand, therefore we will continue to communicate in month only.

Moving ranges incrementally ensures that we will consume as much free PPE as possible before transition.

Do we need to complete demand capture forms for PPE that’s going back on NHS Supply Chain?

No, this is currently not a requirement. The Demand Management Team are considering trialling this in the near future.

Are all gowns under the new framework?

Gowns made available under the new Single Use PPE and Medical Protective Consumables framework must comply with our internal clinical assurance process. See our Useful Links to access the framework information page for full details of the products and suppliers are available.

What happens for all products which are set to transition much later in the year?

The GOV.UK website is updated weekly with the Estimated Stock-Out Dates By PPE Category, see our Useful Links to access this list. We are currently working on sourcing strategies for any products which need to be transitioned within the next year.

Will the fit-testing programme still be funded by the Department of Health and Social Care (DHSC)?

No, as most trusts now have their own skilled resources available, the DHSC will end central funding of this programme on 31 March 2023.
 
Should your trust want to continue to use the service, NHS Supply Chain will offer a Pay as Use option from April 2023. For more details on these, please contact Mohammad Khan on
mohammad.khan6@supplychain.nhs.uk

Who should I contact if I require additional support?

If your question is not answered on this webpage please contact your Customer Relationship Manager or Customer Services, as a first point of call.​
 
​For products yet to transition, contact the PPE Customer Services Team via 0800 876 6802, for free PPE queries only (open from 8am to 5pm, Monday to Friday). ​
 
If you have raised a query via PPE Customer Services and still require additional support, please contact one of the following teams:​
 
·       Voice of the Customer team: Host monthly acute and non-acute PPE customer engagement panels where you can raise items for discussion and seek additional support from NHS Supply Chain staff. If you would like to express your interesting in attending these, please email: VoiceoftheCustomer@supplychain.nhs.uk. ​
 
·       PPE product issues/queries: please only contact this mailbox if you have already contacted the PPE Customer Services team and are following up on a PPE quality issue or concern: productqueries@gxo.com.
 
·       FFP3 and Fit-Testing contacts (trusts only) email: FFP3@supplychain.nhs.uk. ​
 
·       Foundry support: Foundry.Nationalteam@supplychain.nhs.uk.

Downloads ▼

  • Transitioning PPE Products Product Listing

    An Excel file showing the products transitioning from free to paid PPE. Last updated on 13 February 2024.
    Login to view the downloads
  • Facilitating ICS Mutual Aid Report

    A report showing the Core PPE volume delivered, by trust and by product description.
    Login to view the downloads
  • Mapping Of Trusts PPE Report

    A document detailing the DOH codes for suggested mutual aid trusts.
    Login to view the downloads
  • Transparent Face Mask - Specification

    NHS England document covering the specification for transparent face masks.