What is NETIS?
Led by NHS Supply Chain, in collaboration with the Department for Health and Social Care (DHSC), the National Equipment Tracking and Inventory System (NETIS) is a central data platform that brings together medical equipment data from NHS trusts across the UK into one clear, easy to use platform.
By giving a shared overview off equipment across the NHS, we help teams make more informed decisions at national, regional and local levels.
Together, this insight can reduce costs, strengthen resilience and support better outcomes for patients.
Benefits:
- A clear, trusted view of medical equipment across the NHS.
- Better visibility to support faster, more informed decisions.
- Opportunities to reduce duplication and make better use of resources.
- Stronger planning and preparedness across the system.
- Better outcomes for patients through more informed care.
- Closer collaboration across organisations and regions.
Programme timeline:
2023:
Impact of COVID-19 triggers concept of data centralisation.
2024:
Proof of concept initiated.
2025:
Solution formed – more structured and high level execution plan.
2025 / 2026:
Funding and team approved and established.
2026:
Requirements gathering, visualisation interface build and test, establish data landing sites and begin ingesting data.
2027:
Internal and external user access and roll out, with training and continued data ingests.
How will we collect data?
We’ll collect data from trust maintenance equipment management systems, either through secure API integration or manual extraction, depending on local system capability.
We’ll refresh data weekly, so the platform remains accurate and reliable. You’ll always be able to see when the data was last updated, so you can make timely decisions with confidence.
NETIS initially captures 59 core data fields (shown on this page) from participating systems.
There’s also an opportunity to improve data quality through cleansing and standardisation. Your Implementation Manager can support you with this, including access to standard data field mappings.
Controlled access
NETIS is built with strong data governance at its core. We carefully manage access so people can only see the data appropriate to their role.
We tailor access levels to user needs and review them regularly to ensure they remain relevant and compliant. Where data is commercially sensitive, we protect it in line with Data Sharing Agreements and do not share it beyond agreed permissions.
The NETIS team manages user access and reviews it regularly to make sure it meets data protection and acceptable use standards.
How can you help?
Your involvement is key to making NETIS a success.
- Connect with your Implementation Manager early.
- Identify the right signatories for your trust’s Data Sharing Agreement.
- Help us connect with the right people in your organisation.
- Work with us to identify and remove any potential barriers early.
The NHS has shown what is possible when we work together, especially in challenging times. NETIS builds on that shared effort, helping us stay informed, prepared and ready to respond when it matters most.
With your support, we can make a real step-change in how data supports patient care. If you’d like to get involved, we’d love to hear from you:
NETIS
Implementation Managers
Isobelle Tong
Implementation Manager
North East and Yorkshire, Midlands, East of England
Core asset data fields
The core fields that we would like to obtain data for in order to populate NETIS are in this table. We understand that field names could potentially differ, so we have included a description of the information we are looking for, to support in identifying whether it is something that you already capture.
Please note that the criteria listed is the ideal scenario. If you don’t currently capture all this information, it isn’t a problem and won’t impact on our ability to extract the data.
| Potential field name | Description |
| Approx Contract Cost | The approximate cost to maintain this device on an annual maintenance contract |
| Asset GMDN Code | The Global Medical Device Nomenclature code details for this asset |
| Asset GMDN Definition | The Global Medical Device Nomenclature definition for this asset |
| Asset GMDN Term | The Global Medical Device Nomenclature Term details for this asset |
| Capital Asset Number | Capital asset identification code |
| Category | The Category name of the device |
| Category GMDN Code | The Global Medical Device Nomenclature code details for this category |
| Category GMDN Definition | The Global Medical Device Nomenclature definition for this category |
| Category GMDN Term | The Global Medical Device Nomenclature Term details for this category |
| Contract Start Date | Start date from the current active contract of the device |
| Contract Total Cost | Total cost from the current active contract of this device |
| Contract Type | Contract type from the current active contract of the device |
| Date of Manufacture | Date device was manufactured |
| Decommission Date | Work End Date from last decommission job |
| Delivery Date | The date the device was delivered |
| Disposal Date | The date the device was disposed |
| End of Production | The date of the end of the production for this device |
| End of Support | The date of the end of support for this device |
| Equipment No. | Unique asset identifier |
| Equipment Status Class | Classification for the equipment status (for example active, inactive, other) |
| Equipment Type | Free text additional device description |
| Expenditure Type | Type of asset expenditure, capital or revenue |
| Fixed Price PPM | Used for estimating contract prices when tendering for contracts. It the cost of a PPM service of the device if it is covered by a PPM-only contract |
| Fixed Price PPM (Fully Comp) | Used for estimating contract prices when tendering for contracts. It the cost of a PPM service of the device if it is covered by a fully comp contract |
| Installation Date | Date of device installation |
| Last PPM date | Last completed PPM date |
| Last Repair date | Last repair date |
| Life | Expected life of device (in years) |
| Location | Name of assets assigned location, for example Acer Ward |
| Location Code | Unique code for the asset’s assigned location |
| Maintenance Supplier | Name of maintenance supplier for this device |
| Manufacturer | The brand name / manufacturer of the device |
| Model | Name of device model |
| Model Code | Unique code for the device model |
| Model Description | Free text description entered on the model record |
| Model Path | Path to describe the parent and child relationships of a model |
| Next PPM Date | the next date at which it is planned to service the device |
| On Contract | Calculated value shows Yes if the asset is on a current contract |
| Order Date | The date of the purchase order |
| Order No | The device PO number |
| Order Value | Value of the order |
| Ownership Type | Reference data, ownership type of the asset |
| Provider | Assigned provider of the asset, typically the NHS trust |
| Replacement Cost | Cost to replace this asset |
| Replacement Date (planned) | Planned date to replace this asset |
| Replacement Date (actual) | Actual date the asset was replaced |
| Replacement Reason | The reason the asset was replaced |
| Risk Level | Device specific risk level, initially copied from the model |
| Serial No | Device serial number |
| Site | Assigned site of the asset, typically a geographical area such as a hospital |
| Status | Status of the equipment, for example Active |
| Unit Price | The purchase price of this asset |
| Warranty Ends | Date the warranty ends for this asset |
What could the future look like?
NETIS has the potential to go further. We’re already working with partners across the NHS and beyond to explore how it could deliver even more value.
We’re capturing these ideas while staying focused on building a strong, reliable core platform. We’re taking a measured approach so future developments happen at the right time, in the right way.
We welcome your ideas and insight. Your input will help shape what comes next.