Master Indemnity Agreement: Supplier Register

Once you have completed the MIA registration form you are required to send it back to MIA@supplychain.nhs.uk together with evidence of a minimum of £5 million or equivalent insurance cover per claim, for both Product and Public Liability.
Registering on the MIA Register is free. Your application could take up to a week to process. Once your application has been successful, you will be allocated your MIA registration number. This is a one-off registration number which you will retain for as long as you remain on the MIA Register. The MIA register is updated every month. If you have registered in-between publications, your details will be published in the next edition.

If you have not provided your renewed certificates by the expiry date, it is viewed that you no longer wish to remain on the MIA register. A failure by a supplier to provide insurance renewal certificates will result in NHS Supply Chain terminating the supplier’s overarching Master Indemnity Agreement and removing their details from the MIA register.
It is in both the supplier’s interests and the NHS trust’s interests to ensure that re-submission of documentation is done in a timely manner and prior to insurance policy expiry.
This avoids re-work and disruption to the over-arching agreement. You will need to complete a new MIA over-arching agreement if you wish to re-enter onto the MIA register. You will be allocated a new MIA registration number.

If you cannot find your company or organisation’s name on the published register, it is likely that your previously provided insurance documents have expired. In this instance you will be removed from the MIA register in accordance with our published policy. You’ll need to re-register.
Please see ‘How do I join the MIA register?

No – it is the responsibility of every supplier to provide the necessary updated insurance documents prior to expiry occurring.
To remain on the MIA register you must provide evidence of a minimum of £5 million or equivalent insurance cover per claim, for both Product and Public Liability or equivalent (if your trading currency is not GBP) to MIA@supplychain.nhs.uk.

No – these arrangements, along with the Terms and Conditions, are between the Authority (typically an NHS trust) and supplier so we do not ask for suppliers or trusts to send copies of these completed call off agreements and Terms and Conditions to us. Please ensure that for each individual call off agreement actioned, a signed copy of the Terms and Conditions are completed as well.

England only – organisations based in Scotland or Wales are not currently covered by this documentation.

No. The Master Indemnity Agreement covers the free use of equipment for the purpose of evaluation, testing, research, design, or trial demonstration of the equipment itself and not as part of a clinical trial or clinical investigation. This is because the decision of whether the standard terms and conditions and £5 million liability would be sufficient for any clinical trial will depend on the nature of the specific trial and associated level of risk involved. This would have to be determined between the supplier and the trust (and their associated legal teams) on a case-by-case basis.  As such we can confirm that there are no plans to change the current scope of the MIA to include clinical trials.