Out of Hours, Urgent or Emergency Deliveries

Normal office hours

Telephone lines to our Customer Service Teams are open:

  • Monday – Friday 8am to 5pm
  • This excludes Bank Holiday Mondays and other Public Holiday dates (for example Good Friday, Christmas Day, Boxing Day, New Year’s Day).

If an emergency occurs within our normal office hours please contact your usual Customer Services Advisor.
See our Useful Links ๐Ÿ”— section for contact details of our Customer Service Teams.

Next Public Holiday: Christmas and New Year

We will be closed from Friday 25 December to Monday 28 December 2020 for Christmas, then again on Friday 1 January 2021. Orders placed around these dates may be affected by this closure, please refer to our demand delivery schedule to understand how this may affect your orders.

Demand Delivery Schedule

To ensure your delivery is not delayed and arrives on your scheduled delivery day, there may be a need to input your order earlier than usual.

Christmas and New Year Input and Delivery Schedule
To receive your order on your scheduled delivery date of Orders must be input by Comments
Wednesday 23 December Monday 21 December Input orders as usual
Thursday 24 December Tuesday 22 December Input orders as usual
Friday 25 December No Deliveries
Monday 28 December No Deliveries
Tuesday 29 December Wednesday 23 December Change to usual input schedule
Wednesday 30 December Thursday 24 December Change to usual input schedule
Thursday 31 December Tuesday 29 December Input orders as usual
Friday 1 January 2021 No Deliveries
Monday 4 January Wednesday 30 December Change to usual input schedule
Tuesday 5 January Thursday 31 December Change to usual input schedule
Wednesday 6 January Monday 4 January Input orders as usual

How You Can Help

Please support us in delivering a successful service to the NHS during bank holiday or closure periods by taking the following steps:

  • Review your wards and departments who normally have deliveries on the dates impacted*. Consider if they will require a delivery on an alternative day and plan accordingly.
  • Complete any stock build as early as possible – avoiding double orders in the week before a Bank Holiday Monday or in the last week before Christmas / Easter.
  • For any Blue Diamond and eDirect products you require – consider product lead times to ensure you receive deliveries on time.
  • Speak to your Customer Service Team to discuss your ordering plans; your advice will support our operations and transport teams in effectively planning resource to deliver your requirements on time.
  • If NHS Supply Chain only deliver to your site on the dates impacted*, and there is a need to explore an alternative delivery day, please contact your Customer Service Team well in advance (ideally several weeks in advance), who will then seek to arrange an additional delivery during this period.
  • To ensure continuation of Standing Orders during this period, review them at least a week prior to the closure by using your internal reports TR23 on our website. Please contact your Customer Service Team if you require any assistance in doing this.

*Examples of dates that might be impacted by our bank holiday or seasonal closure:

  • A department that has Monday only deliveries – if the next delivery date coincides with a Bank Holiday Monday.
  • A normal delivery weekday that coincides with Christmas Day, Boxing Day or New Year’s Day.

Out of hours telephone numbers

For emergencies that occur outside of normal office hours, please contact your supplying distribution centre using the telephone numbers listed below.

Please note: Before using any of the supplying distribution centre emergency numbers listed, please check which depot you are serviced from.

North West England

Runcorn

  • 01928 858 500

North East England

Normanton

  • 01924 328 722

North Midlands

Alfreton

  • 01623 587 173

East of England

Bury

  • 01622 402 691

Central England

Rugby

  • 01623 587 182

Southern England

Maidstone

  • 01622 402 669

South West England

Bridgwater

  • 01623 587 165

See our Downloads โ–ผ section for more information on our out of hours, urgent and emergency deliveries.

Urgent deliveries or special picks, urgent or unscheduled deliveries, support for major incidents or emergencies

We recognise that occasionally situations occur when you may need clinical products in a hurry.

We aim to provide deliveries to your trust wherever possible, in relation to ‘urgent’ requests (where products are required outside the standard 48 hour delivery cycle) and ’emergency’ requests (those related to major incidents and/or medical emergencies).

Urgent deliveries | Special picks

In the event that you require a product urgently for a same or next day delivery, a special pick can be arranged. As special picks are more costly to process and deliver, these should be kept to a minimum.

In the event that a request is made without a valid reason i.e. it is not directly related to patient care, then an additional charge of ยฃ35 may be levied, in addition to any courier costs incurred.

See our Useful Links ๐Ÿ”— section to contact your Customer Service Team at the earliest opportunity with a reason for the request. They will inform you if your request can be accommodated and what charges, if any, will be applied.

Urgent deliveries | Unscheduled deliveries

These are 48 hour deliveries requested outside of your normal preferred delivery date. These are more costly to process and deliver and you may be charged for the delivery dependent upon the route.

See our Useful Links ๐Ÿ”— section to contact your Customer Service Team in the first instance, stating the reason for your request.

Support in the event of a major incident or a clinical / medical emergency

NHS Supply Chain has a proven emergency service that is available to NHS trusts 365 days per year, 24 hours per day and is committed to delivery of a stocked product within 5 hours of any emergency request being received.

For products that are not stocked within our distribution centre network such as Blue Diamond or eDirect products, then we will endeavour to obtain stock for delivery within the shortest time possible.

Downloads ▼

  • Out of Hours, Urgent and Emergency Deliveries

    A PDF file detailing our Out of Hours, Urgent and Emergency Deliveries information.