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Become a Supplier

Frequently asked Q&As for potential suppliers

How do I get my products listed in the NHS Supply Chain Catalogue?

NHS Supply Chain, as an agent of the NHS Business Services Authority procures products in accordance with the Public Contracts Regulations 2015 (as amended) ( the "Public Contracts Regulations"). The Public Contracts Regulations 2015 apply to public authorities including NHS Authorities and Trusts, therefore NHS Supply Chain is obligated follow a compliant procurement process when purchasing goods for the NHS. https://www.gov.uk/tendering-for-public-sector-contracts

This means that in order for a product to be listed in the NHS Supply Chain Catalogue, it must be procured through a compliant tender and, if successful, will be listed on a Framework Agreement.

How to I find out about tender opportunities in NHS Supply Chain?

Any suppliers wishing to supply products via NHS Supply Chain are encouraged to view our procurement calendar, which identifies all forthcoming tender opportunities for NHS Supply Chain contracts (including both new and renewed contracts) prior to their publication on the Tenders Electronic Daily website where suppliers are able to register and respond to the tenders.

Where spend is above the Public Contracts Regulations threshold, (which is currently £106,047):

Where spend is below the EU threshold:

  • Contact us directly as we may be running a pilot in the category.

How can I get onto an NHS Supply Chain Framework?

As our procurement is subject to  the Public Contracts Regulations, framework agreements are awarded after going through a formal tender process.

Framework Agreements are normally awarded for up to 4 years.

If you are a new supplier, who is not currently listed on one of NHS Supply Chain's framework agreements you would normally be required to wait until the tender process recommences. The dates for this can be viewed on the procurement calendar below.

There are occasions where a supplier may have an innovative product that does not currently fit on any existing framework and may qualify for market testing through a pilot agreement, if sales value does not exceed the Public Contracts Regulations value threshold.

Can I talk to someone to find out about specific contract opportunities?

If you need any further information regarding a specific contract opportunity please contact the relevant contact for that area. View full list of clinical and consumables contract and buyer details.

Procurement Calendar

Tendering and contract process

Our tender and contract process is designed to meet the supply chain management needs of our customers.

The tendering process ensures the most appropriate suppliers are awarded onto the framework agreements. Evaluation is typically based on best price quality ratio.

Framework agreements are awarded to suppliers who meet the criteria of the relevant tender, including quality and value for money.

Throughout the process, we typically engage with groups of clinical and medical professionals - to ensure customer input is part of the product selection process.

Our tender process typically uses the open procedure, which meets proprietary and legal requirements and ensures that NHS Supply Chain customers can be confident the products procured have followed a consistent and customer-driven contracting process.

Our e-Tendering service, ISS, provides a simple secure and efficient means for managing tendering activity and contract negotiations with suppliers online. It assists buyers and suppliers in reducing the time, effort and costs involved in the purchasing lifecycle.

By logging into ISS, you can:

  • View live procurement opportunities
  • Express interest in Prior Information Notices (which we generally refer to as PINs in tender communications) - which notify the market of upcoming tenders and request suppliers to contact NHS Supply Chain to discuss the opportunities.
  • Express interest in live tenders
  • Download the tender documentation suite and submit responses for live tenders.

View procurement opportunities via Intenda

Innovation

Supplier Code of Conduct

All our procurement professionals are expected to adhere to the requirements of our Code of Conduct and uphold and enhance the standing of the purchasing and supply profession. Any breach to this code is considered a serious offence and will be dealt with according to our disciplinary policy.

Our code is based on the Chartered Institute of Purchasing and Supply’s Professional Code of Ethics and covers:

  • Maintaining integrity in business relationships
  • Rejecting improper business practice
  • Declaring any potential personal or business conflicts of interest
  • Acquiring and maintaining latest standards of technical knowledge and ethical behaviour
  • Optimising the use of resources
  • Compliance with UK law, industry guidelines and contractual obligations
  • Fair, honest and respectable treatment of suppliers
  • Common courtesy at all times
  • Incorporating sustainable procurement aspects into procurement processes including human and employee rights and the environment.

Please view our Supplier Code of Conduct. If you have any queries please can you contact your NHS Supply Chain procurement representative directly. or View full list of clinical and consumables contract and buyer details.

Delivering value to the NHS