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Submit a Product Complaint

Our product complaints process starts with our Product Complaint Form.

The process and form will resolve your complaints quicker and enable more engagement throughout the complaint life cycle.

Before proceeding with your complaint please note that we need, as a minimum, your Requisition Point (if possible Req Number), and your Order Number to process your complaint, in certain cases we can locate the order number using your Req Point. If we do not have this information our ability to investigate will be limited and slow our response.

This complaint form is for product and food complaints only, it does not include queries and/or complaints about:

  • Home Delivery Service (HDS) continence products. HDS patients and customers should continue to use their current complaint process for any continence product related issues.

If you have any queries whilst completing the form, please see our Downloads ▼ section for a useful guide to follow.

Product Complaint Form FAQs

Is this form for Home Delivery Service continence products?

Any issues relating to continence products supplied via our Home Delivery Service should be raised using the current process. This is to contact either the patient’s local healthcare provider or the NHS Supply Chain HDS Customer Service Team who will progress the matter accordingly.

Can the complaint form be accessed by customers who use third party order systems and no catalogue access?

Yes, all customers can access the form from anywhere, with any device. All you need is an internet connection and a web browser.

Will I be able to access the complaints form from any device?

Yes, the complaints can be accessed from any browser on any device as long as you have an internet connection.

Who can I contact for support?

In the first instance please contact the email address on this page.

If you have any additional questions about submitting your product complaint, please contact your Customer Services Advisor who will be happy to assist you.

How will I know my complaint form has been submitted successfully?

The system will generate a message that reads ‘occurrence has been submitted successfully’. It will also provide you with a Product Complaint (PC) number. Please keep this PC number for your records.

What if the website is blocked by my organisation internal IT policy to external websites?

In the first instance please contact your internal IT team to request that the webform is whitelisted.
If there are any further issues in access to the webform contact NHS Supply Chain.

Please contact your Customer Services Advisor to log a complaint whilst the webform is whitelisted.

For support with completing your complaint form, please contact us:

Downloads ▼

  • Product Complaint Form Instructions

    Some useful tips to help when you are completing our product complaint form.