Maintenance, Repair and Calibration of Medical Equipment

Type: Contract Extension Reference: 2020/S 040-095869 Supply Route: Direct
Start Date: 1 October 2016 Expiry Date: 30 September 2022

This framework starts on 1 October 2016, runs for 72 months and ends on 30 September 2022. This includes a 23 months extension.

Working with you to plan the maintenance cover that meets your needs.

Our Framework Agreement for Maintenance, Repair and Calibration of Medical Equipment is a nationally available agreement that incorporates a variety of service providers covering a large range of medical equipment categories, from Patient Assessment and Monitoring, through to Radiotherapy and Imaging.

The National Ambulance Service now has a route to market via this framework, where previously purchasing through the North of England Commercial Procurement Collaborative (NOECPC) framework which has since expired.

Download our customer guide for detailed information on:

  • New Business Requests – a step by step guide to using the NHS Supply Chain Maintenance Framework Agreement for the first time.
  • Purchase Orders – a step by step process to enable you to place orders easily.
  • Point of Sale Maintenance – defines how orders can be placed for maintenance contracts when purchasing equipment via our route.
  • Decommissioned or Cancelled Contracts – sets out the process required when replacing or taking equipment out of use.
  • Renewals – summarises how we can support you with the renewal of existing contracts placed through the Framework Agreement.

Continuity of cover is extremely important in maintaining equipment efficiency. It helps avoid unplanned expense and inconvenience due to breakdowns or equipment being out of service. By working closely with you we can ensure that you avoid breaks in cover, therefore eliminating additional costs. We will notify you of any financial incentives offered by service providers and advise of your contract renewal time in advance.

See our Downloads ▼ section for further information about how we can support you to renew your contracts on time.

  • To avoid the impact of breakdowns and lost clinical time due to equipment being out of service which can have serious implications on department performance.
  • To avoid unplanned down time due to delays in service response where contracts have lapsed.
  • Unplanned maintenance costs quickly erode any savings that you have made.
  • Down time can be planned to minimise impact on patients and maximise use of clinical time.
  • Planned Preventative Maintenance (PPM) visits can be carried out at regular intervals and at an agreed time.
  • Continuity of cover is guaranteed and emergency call out charges are avoided.
  • Costly PCI (Pre Contract Inspection) in the event of lapsed contracts are NOT required.
  • Planning maintenance renewals enables you to make an informed decision in terms of cover level and length of contract term (Multi-Year Contracts offer higher savings than annual contracts).
  • Evaluating maintenance requirements and your installed base may stimulate equipment replacement planning.
  • We guarantee that you can claim any savings made for the full contract term (as opposed to the proportion of the late renewed contract).
  • Aligning your contract term to your equipment replacement programme allows you to take advantage of Multi-Year Discounts that offer improved savings opportunities which can contribute to cost improvement plan targets.

80% of maintenance contracts are renewed late / allowed to lapse before renewal.

30% of contracts are renewed more than 90 days after the current contract expiry date.

60% of customers take out an annual contract and do not consider the benefits of a multi-year contract where commitment could deliver an average additional saving of 4.8%.

65% of customers always take out a fully comprehensive package with their current provider and do not consider alternative cover levels or providers.

Renewal incentives of £1 million per year are lost due to contracts not being renewed on time – this could equate to 40 Band 5 nurses or 32 Band 5 EBME’s.

See our Downloads ▼ section for the latest Product Matrix.

The Product Matrix is a quick reference guide that helps you to determine which service providers are able to offer cover for the equipment listed.

If you are unable to find what you are looking for, please contact us:

The Framework Agreement covers the following equipment areas:
  • Beds, Furniture and Pressure Area Care
  • Patient Bathing, Handling and Transport
  • Temperature Control
  • Patient Assessment, Monitoring and Life-Support
  • Microscopes
  • Dental Equipment
  • Endoscopy
  • Ophthalmology
  • Lasers
  • Renal and Urodynamics
  • Tier 1 – Imaging and Radiotherapy Equipment and Treatment Systems
  • Imaging and Radiotherapy
  • General Theatre, Orthopaedics and Physical Therapy
  • Decontamination
  • Laboratory, Pathology and Analysis Equipment.
  • Unique framework discounts.
  • No cost for using our Framework Agreement.
  • Transparent pricing and savings.
  • No need to OJEU contracts – we’ve done that for you.
  • Simple quote and order system to reduce timescales.
  • Single point of contact for all maintenance contracts.
  • Choice – multi year, multi supplier, multi cover level options.
  • You maintain your relationship with the service provider.
  • Simplified renewals process.
  • You have total control over the level of risk taken when selecting your cover level.
  • Ability to quote across multiple suppliers to reduce number of orders and therefore invoices.
  • Increased range of equipment coverage with over 200 equipment areas.
  • 134 suppliers now on the Framework Agreement.

Service Commitments:

  • Quotation data issued 3 months in advance of renewal (where supplier procedures allow).
  • Purchase orders placed with suppliers within 5 days of receipt.
  • Queries/quote reiterations responded to within 5/7 days.
  • Provision of asset registers to provide data on contracts held with NHS Supply Chain.

Downloads ▼

  • Product Matrix

    An Excel file showing the product matrix for this framework.
  • Capital Maintenance - How to Order

    A PDF guide of how to take out a maintenance contract.
  • Maintenance Decommissioning Equipment Form

    A PDF form for decommissioning equipment or cancel maintenance contracts.